AI-assisted scheduling for music institutes

Music lessons, beautifully scheduled.

OCTAVIQ books, rebooks and reminds — so every instructor, student and room stays in perfect time.

Demo Apply

✓ 5-minute setup 9 languages Calendar sync

OCTAVIQ Assistant

Online · replies instantly

Can we move Emma's piano lesson to Tuesday afternoon?

Daniel is free Tuesday at 4:00 PM. Shall I rebook it and let Emma know?

Yes, please.

Booked ✓ Tuesday 4:00 PM with Daniel Calendar updated · reminder scheduled · student notified

5-minute setup 9 languages Calendar sync

Everything a studio needs

One calm system, from first lesson to exam day.

Booking, teaching, practice and progress — all in one place, working quietly in the background so your team can focus on the music.

AI booking assistant

Book, reschedule or change a room in plain language — the assistant understands your studio and handles the rest.

Smart reschedule

Rebook against your instructor's live availability. OCTAVIQ only ever offers slots they're genuinely open for — no clashes, no guesswork.

Attendance & retention

Mark attended, no-show or excused in a tap — and see which students are quietly slipping, before they drift away.

Practice logging & audio

Students log practice and send audio recordings; instructors listen and reply with personalised feedback between lessons.

Repertoire tracker

Follow every piece from assigned to polished to performed — a living record of each student's growing repertoire.

Exam-readiness dossier

One tidy dossier per student — pieces, technique, theory and mock scores, all pointing at the next exam.

Automated reminders

Friendly reminders go out on schedule, so fewer students forget — and fewer slots quietly go to waste.

Calendar sync (iCal)

Subscribe lessons to Apple or Google Calendar over iCal — always current, never a manual entry.

Avatars & settings

Personal avatars, languages and notification preferences — every account tuned to exactly who it belongs to.

9 languages

The whole interface speaks nine languages, so you can greet every family in their own — and switch in a tap.

Three portals, one platform

A console tuned to every role.

Students, instructors and administrators each get a workspace built for exactly what they do — no clutter, no confusion.

Student Portal

Book lessons, log practice, send recordings and watch your repertoire grow — in your language.

Open the Student Portal

Instructor Portal

Your day at a glance: roster, live availability, one-tap attendance and student practice feedback.

Open the Instructor Portal

Institute Portal

Rooms, instructors, credits, payroll and reports — the whole studio in one calm, glanceable console.

Open the Institute Portal

How it works

From sign-in to synced calendar in three steps.

No onboarding marathon. Pick a role, book a lesson, and let OCTAVIQ keep everyone in time.

Pick your role

Book or just ask

Tap an open slot, or tell the assistant in a sentence. Every booking reserves a room automatically.

Reminders & sync

Automatic reminders go out, and every lesson lands in Apple or Google Calendar over iCal.

AI assistant

Just ask. It books.

OCTAVIQ's assistant understands how a music institute actually works — instructors, rooms, reschedule rules and each student's progress — so staff and students can manage lessons in a sentence.

Understands instructors, rooms & live availability
Respects your free-reschedule allowance
Confirms instantly and syncs the calendar

Try a prompt on the right — the assistant replies live.

OCTAVIQ Assistant

Online · tap a prompt below

Speaks your students' language

Eight languages, one tap away.

The entire interface ships in nine languages. Pick one below — the page above updates instantly.

Pricing & services

Simple pricing that grows with you.

From a single teacher to a full institute — no setup fees, cancel anytime. All prices in CAD. ++ = GST and PST added on top.

Institute

$100⁺⁺CAD / month

Student, Instructor and Institute portals — designed for their needs, multi-lingual, AI-assisted
150 active students included — add more as needed
25 active instructors — add more as needed
25 free monthly AI assistance messages — add as needed
1 Standard HD Online Room — add as needed
Intelligent, availability-checked scheduling and reschedules
Courses per student, with independent levels
Flexible lesson frequencies
Lobby TV schedule board (coming soon)
Course-priced invoicing

Add-ons

Additional 100 students$50++ / mo

Additional 10 instructors$25++ / mo

Extra Standard HD Online Room (720p)$5++ / mo

Extra Premium HD Online Room (1080p)$10++ / mo

OCTAVIQ Assistant (500 messages / month, stackable)$15++ / mo

Online Rooms are one-on-one, for enrolled participants only, up to 8 hours per room per day. Every message sent to the assistant counts as one.

Included in every plan

We run it, keep it safe, and keep making it better.

More than features — we keep OCTAVIQ online, secure and improving.

Maintenance we handle

The plumbing you never think about.

Hosting and uptime, 24/7
Security patches and SSL
Automatic backups
Bug fixes
Browser and device compatibility

Continuous updates

New features ship to everyone, automatically.

New features, added regularly
Improvements to existing tools
New languages
Performance upgrades

Recent: online rooms · flexible frequencies · AI assistant

Support

From the people who build OCTAVIQ.

Urgent issues get priority
Everything else, best-effort
Real engineers, no ticket maze

Customization

Make it fit your school.

Turn features on or off yourself — or ask us for something bespoke.

Configure it yourself

Every institute controls its own setup — no developer needed.

Student practice & progress tracker — on or off
Reminders — lessons, overdue payments, upcoming invoices
Auto-enrol students into the next term
Currency, timezone and business hours
Rooms, courses, lesson frequencies and pricing

Need something bespoke?

A custom report, a workflow unique to your institute, an integration with a tool you already use, or branding adjustments — tell us what you need and we'll scope it with you.

Simple, transparent pricing

Bring OCTAVIQ™ to your institute.

Apply to join the schools running on OCTAVIQ. Fair per-student pricing, no setup fees.

Apply for an institute Get a demo

Multi-room scheduling Unlimited instructors AI assistant 9 languages Calendar sync

About us

Built by a small team, for small teams.

OCTAVIQ is a local, family-owned business on a simple mission: give independent music teachers, studios and small academies the kind of software usually reserved for the big institutions.

OCTAVIQ began with a simple observation: talented music teachers and small studios were running everything by hand — juggling texts, spreadsheets and notes just to keep lessons on track. The tools that could genuinely help were built for large institutions, priced for large institutions, and far too heavy for an independent teacher or a small studio.

So we built the software we felt they deserved: warm, calm and genuinely simple, yet serious about scheduling, students and practice. OCTAVIQ is family-owned and carefully maintained — when you email us, a real person responds. We are proud to help small and mid-sized studios do what they do best: teach music.

The team at KIOT Wireless Solutions Ltd Founders of OCTAVIQ · Canada

Local & family-owned

Independently run, not venture-backed. A small team that answers to the teachers we build for — not to shareholders.

Made for SMEs

Priced and designed for studios of one to fifty — independent teachers, growing studios and small academies. Never enterprise bloat.

Real human support

You talk to the people who actually build OCTAVIQ. Every question, idea and bug report reaches someone who can act on it.

Built by KIOT Wireless Solutions Ltd · Canada

Last updated: 2026 · OCTAVIQ is operated by KIOT Wireless Solutions Ltd (Canada).

This Privacy Policy explains what information OCTAVIQ (“we”, “us”) collects when you use our scheduling platform, how we use it, and the choices you have. By using OCTAVIQ you agree to the practices described here.

Information we collect

Account information — your name, email address, role (student, instructor or administrator) and the institute you belong to.
Scheduling data — lessons, bookings, availability, attendance, reschedules, rooms, credits and related notes.
Usage data — device and browser details, log data, approximate location, and how you interact with the product (for analytics and security).
Uploaded content — practice audio recordings, repertoire, messages and other material you or your institute add to the service.

How we use your information

To provide, operate and secure the service — scheduling, reminders, attendance, practice logging and calendar sync.
To develop, improve and personalise features, and to understand how the product is used.
To provide support, communicate with you, and meet legal and accounting obligations.

Sharing with third parties. We may share data with third parties for purposes including operating the service, hosting and infrastructure, analytics, feature development and improvement, and the development, training and improvement of artificial-intelligence and machine-learning models. Where we do this, we use appropriate contractual and technical safeguards.

Sub-processors

We rely on trusted service providers (“sub-processors”) to run OCTAVIQ — for example cloud hosting, database, email and messaging, analytics, and AI/model providers. These providers process data on our behalf under agreements intended to protect it.

Data retention

We keep personal data for as long as your account is active or as needed to provide the service, and afterwards only as required for legitimate business, legal or accounting purposes. We may retain de-identified or aggregated data, which no longer identifies you, for longer.

Your rights

Depending on where you live, you may have the right to access, correct, export or delete your personal data, or to object to or restrict certain processing. Institute accounts are administered by the institute, so some requests are handled through them. To make a request, please reach out through the institute that administers your account.

International transfers

OCTAVIQ is operated from Canada and may process and store data in Canada and other countries. Where data is transferred across borders, we take steps intended to ensure it remains protected under applicable law.

Security

We use reasonable technical and organisational measures to protect your information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Institutes and their students

Where an institute uses OCTAVIQ to manage lessons, the institute is responsible for the accounts it creates and for obtaining any consents required for the people it enrols, including any student who is a minor under applicable law.

Changes to this policy

We may update this policy from time to time. Material changes will be reflected by updating the date above and, where appropriate, by additional notice.